ByLaws

Northside ISD School Health Advisory Council (SHAC) Bylaws

Article I: Authority

Section A - Statute and Policy

Each school district in the State is required by Chapter 28, Section 28.004 of the Texas Education Code, to establish and maintain a district-level school health advisory council. The School Health Advisory Council (SHAC) of the Northside Independent School District is specifically authorized by the Board of Trustees in District policy EHAA (legal).

Section B – Limitations

The SHAC shall be an advisory body, and shall serve to provide guidance, recommendations, and other assistance to the Board of Trustees as is specifically listed in state law and District policy. The SHAC shall have no power to expend public funds, enter into contracts, or otherwise place obligation or liability upon the district.

Section C- Bylaws

It shall be the responsibility of the SHAC to establish and amend the Bylaws, subject to approval by the Board of Trustees. 

Article II: Responsibilities

According to state law, District policy, and the direction of the Board of Trustees, the SHAC shall have the following responsibilities:

  1. Hold regular meetings.
  2. Meet with the Board of Trustees, as requested.
  3. Provide advice and recommendations to the Board of Trustees prior to the trustees making decisions pertaining to the areas of health education curriculum or instruction.  This shall include recommendations on the following: 
    1. The number of hours of instruction to be provided in health education;
    2. Curriculum appropriate for specific grade levels designed to prevent obesity; cardiovascular disease, and Type II diabetes through coordination of:
      1. health education;
      2. physical education and physical activity;
      3. nutrition services;
      4. parental involvement; and
      5. instruction to prevent the use of tobacco; 
    3. Appropriate grade levels and methods of instruction for human sexuality instruction;
    4. Strategies for integrating the curriculum components specified in Article II.3.b. above with the following elements in a coordinated school health program for the district:
      1. School health services
      2. Counseling and guidance services
      3. A safe and healthy school environment
      4. School employee wellness
  4. Consider and make policy recommendations to the district concerning the importance of daily recess for elementary school students.
  5. Periodically review and revise the district coordinated school health plan, subject to adoption by the Board of Trustees.
  6. Provide an annual written report to the Board of Trustees on or before April 1. The report shall include, as a minimum: 
    1. SHAC recommendations concerning the NISD’s health education curriculum and instruction or related matters that the council has not previously submitted to the board. 
    2. Suggested modification to SHAC recommendation previously submitted to the board.
    3. A detailed explanation of the SHAC’s activities during the period between the date of the current report and the date of the last prior written report.

Article III: Appointments to SHAC

Section A- Definitions

  1. Members - Voting participants specifically appointed to the SHAC by the Superintendent and approved by the Board of Trustees from one of the following categories:
    1. NISD Parent – For purposes of the SHAC, an NISD parent is defined as a person who stands in parental relation to a student enrolled in NISD, and who is not employed by NISD.  All appointed members who are eligible to be included in this category are considered included in this category. 
    2. NISD General Public – For purposes of the SHAC, the NISD General Public category is defined as a person who is not eligible to be included in the NISD parent category.  This category may include, but is not limited to, the following:
      1. public school teachers;
      2. public school administrators;
      3. district students;
      4. health care professionals;
      5. the business community;
      6. law enforcement;
      7. senior citizens;
      8. the clergy; and
      9. non-profit health organizations.
  2. Advisors - Non-voting participants specifically appointed to the SHAC by the Superintendent and approved by the Board of Trustees.
  3. District Facilitator - A NISD employee specifically appointed by the Superintendent and approved by the Board of Trustees to provide guidance and support to the SHAC.

Section B - SHAC Composition

  1. By law, the SHAC shall consist of not less than five Members.
  2. By law, a majority of the SHAC Members appointed by the Board of Trustees shall consist of NISD Parents.
  3. The Board of Trustees also may appoint one or more Members from each of the groups or a representative from a group other than a group specified in Article III. Section A.1.b
  4. In addition, the Board of Trustees may appoint non-voting Advisors to the SHAC.  This may include, but is not limited to, employees of the district, or persons from the community.  Advisors will provide necessary expertise not available through the appointed Members.
  5. The Superintendent shall appoint a NISD employee to serve as the District Facilitator.

Section C - Term of Service

The term of service for an appointment shall be one year, beginning with the first scheduled meeting in August.  For continuity, there is an expectation that appointed Members and Advisors shall be willing to serve two consecutive terms.  Members and Advisors may serve additional years, if appointed by the Board of Trustees.

Section D – Recommended Appointments to the SHAC

Annually, the Executive Committee and District Facilitator shall develop a list of recommended names to be considered for approval by the Board of Trustees.  The Board of Trustees shall annually appoint by letter all Members and Advisors to the SHAC. 

Section E – Vacancies

After the Board has appointed the annual SHAC Members and Advisors, they delegate to the SHAC Executive Committee the authority to fill any vacancies that may occur.

Article IV: Elected Officers

Section A – Officers

The officers of the SHAC shall consist of the Chair, Chair-Elect, Past-Chair, Secretary, and Parliamentarian.  

Section B - Executive Board

The Executive Board shall consist of the Chair, Chair-Elect, and Past-Chair.    

Section C - Responsibilities

  1. The responsibilities of the Chair shall be to:
    1. Preside at all meetings of the SHAC.
    2. Appoint committee chairs as necessary.
    3. Serve as ex-officio person to all committees - without vote.
    4. Work directly with the Executive Committee and the District Facilitator to develop agendas for all SHAC meetings.
    5. Perform other responsibilities as may be prescribed by the SHAC, which are in accordance with SHAC governing statutes, district policy, and direction of the Board of Trustees.
  2. The responsibilities of the Chair-Elect shall be to:
    1. Preside at SHAC meetings in the absence of the Chair.
    2. Serve as ex-officio person to all committees - without vote.
    3. For purposes of the statute, serve as Vice-Chair. 
    4. Assume the position of the Chair after serving as Chair-Elect for one year.
    5. Perform other responsibilities as may be directed by the SHAC, which are in accordance with SHAC governing statutes, District policy, and direction of the Board of Trustees.
  1. The responsibilities of the Past-Chair shall be to:
    1. Preside at SHAC meetings in the absence of both the Chair and Chair-Elect.
    2. Advise the Chair, District Facilitator or the SHAC as requested. 
    3. Work with the District Facilitator each fall to facilitate recognition by the Board of Trustees of any persons appointed to the SHAC who have served at least two years.
    4. Perform other responsibilities as may be prescribed by the SHAC, which are in accordance with SHAC governing statutes, District policy, and direction of the Board of Trustees.
  2. The responsibilities of the Secretary shall be to:
    1. Preside at meetings when the Chair, Chair-Elect and Past-Chair are absent.
    2. Work with the District Facilitator and Chair to prepare meeting notices, correspondence, and minutes.
    3. Record and distribute the minutes of each SHAC meeting. 
    4. Maintain records of meeting attendance of SHAC Members and Advisors.  Notify the Chair and District Facilitator when any Member or Advisor has been absent for two or more SHAC meetings during an academic year.
    5. Perform other responsibilities as may be prescribed by the SHAC, which are in accordance with SHAC governing statutes, District policy, and direction of the Board of Trustees.
  3. The responsibility of the Parliamentarian shall be to advise the presiding officer on questions of parliamentary procedure.

Section D - Terms of Service

Annually, the SHAC shall elect by ballot a Chair-Elect, Secretary and Parliamentarian each to serve a one (1) year term.  However, if there is but one (1) nominee for any office, the election for that office may be by voice vote.  After serving one (1) year, the Chair-Elect becomes the Chair without further election. A Chair may not serve consecutive terms in the same office. Officers shall be elected by June and shall assume their new duties at the first SHAC meeting of the subsequent academic year.  The Chair-Elect must be an appointed Member of the SHAC and an NISD Parent when elected.   The Chair-Elect must have been appointed to the SHAC for at least a year prior to running for that office. 

Section E - Vacancies

If an officer vacates office prematurely, an election shall be held during the next scheduled meeting to fill the vacancy.  Each Chair and Chair-Elect candidate must be an appointed Member of the SHAC and an NISD Parent to be eligible to run for an office.

Article V: District Facilitator Responsibilities

The responsibilities of the District Facilitator shall be to:

  1. Preside at meetings when the Chair, Chair-Elect, Past-Chair and Secretary are absent.
  2. Ensure that adequate facility arrangements and staff support are secured for all meetings.
  3. Provide members and advisors with the SHAC calendar, which shall include meeting dates and locations and deadlines for items to be included on each agenda. 
  4. Provide Members and Advisors with an agenda prior to each meeting.
  5. Serve as custodian of all SHAC records.
  6. Promote public awareness of the SHAC. 
  7. Maintain a database of persons interested in working on the SHAC.
  8. Inform the Chair of Member and Advisor vacancies and attendance problems.
  9. Provide staff support in the development and submission of SHAC's annual report to the Board of Trustees.
  10. Inform the Chair of possible Member and Advisor conflicts of interest.
  11. Serve as a resource for all committees.
  12. Attend all SHAC meetings. 
  13. Ensure background checks are accomplished for all SHAC Members, Advisors, and persons serving on committees.
  14. Provide other assistance as requested in accordance with the SHAC governing statutes, district policy, and the direction of the Board of Trustees.

Article VI: Meetings

Section A - Regular Meetings

The SHAC shall meet at least six times annually. A schedule of regular meetings for each school year shall be approved by the Executive Committee and made available prior to the first meeting of the academic year, normally held in August.  

Section B - Open Meetings

Scheduled SHAC meetings shall be open to the public, and the public shall have reasonable opportunity to provide comment. The Chair may limit the time given to speakers. Committee meetings are not open to the public.

Section C - Quorum

A quorum shall be 10 Members, with not less than 5 being parents.  A quorum is required for voting. 

Section D - Attendance

Member and Advisor attendance shall be monitored by the Secretary.  The Chair shall work with Members and Advisors to try to resolve any attendance problems. Non-attendance for three meetings within a one-year period may result in removal, as determined by the Executive Committee.  Members are encouraged to contact the District Facilitator if they know they cannot attend a meeting.

Section E - Voting

  1. Members shall attempt to reach decisions by consensus. However, if a clear consensus cannot be obtained, Members shall reach a decision by majority vote.
  2. Each SHAC Member shall be entitled to one vote per item.
  3. A Member must be present to vote. 
  4. A Member serving as an elected officer retains the right to vote.

Section F - Agendas

Agendas shall be provided for all SHAC meetings. Agenda items shall be determined by the Chair in consultation with the Executive Committee and District Facilitator.  Requests for items to be considered for inclusion on the agenda of a scheduled meeting shall be provided to the District Facilitator not less than eight business days prior to the scheduled meeting.

Section G - Executive Board Meetings

The Executive Board shall meet to create the meeting agenda no more than seven business days prior to a scheduled SHAC meeting.  

Article VII:  Committees

Section A - Purpose

Committees serve and expedite the SHAC decision-making process. Committees gather information, analyze available data, report and make recommendations to the SHAC.

Section B - Establishing and Disbanding Committees

The SHAC Chair may establish and disband committees, as deemed necessary. 

Section C - Committee Chairs and Others Serving on Committees

  1. Committee chairs shall be appointed by the SHAC chair.
  2. Committee chairs shall be SHAC Members or Advisors. 
  3. Committee chairs may appoint other persons to serve on the committee, subject to approval of the SHAC chair.
  4. Persons serving on committees are not required to be SHAC Members or Advisors.
  5. Persons serving on committees serve at the pleasure of the SHAC Chair.
  6. Elected SHAC officers serving on committees have all the rights and privileges afforded all other persons serving on the committee.
  7. The SHAC Chair and Chair-Elect are ex-officio persons serving on all committees. 

Article VIII:  Reports

Section A – Meeting Minutes

Approved minutes shall be forwarded to the Board of Trustees through the District Facilitator.

Section B - Formal Reports and Recommendations

Formal reports and recommendations for the NISD Board of Trustees shall require a quorum and approval by vote of two-thirds of the Members present.  Reports and recommendations, which require the NISD Board of Trustee’s consideration, shall be provided to the NISD Superintendent for review at least ten days prior to their presentation to the Board.

Article IX:  Conflict of Interest

Section A – Purpose

A Conflict of Interest exists when a person participating in a SHAC evaluation and recommendation process may benefit from the outcome. The conflict of interest policy protects the integrity of the SHAC and those serving on the NISD SHAC. This policy is intended to supplement, but not replace, any applicable district policy or state and federal laws governing conflicts of interest.

Section B – Policy

When a conflict of interest exists, the person may not participate in any SHAC process directly related to the conflict of interest, including but not limited to, serving on the evaluation committee in question or voting on that committee’s recommendation to the SHAC. If there is disagreement as to whether a conflict of interest exists, a majority vote of the SHAC members will determine if the conflict exists.

Section C - Gifts

Persons involved with the SHAC may not accept gifts that have the potential to create a partiality. This is not intended to preclude receipt of materials requested for evaluation, nor educational materials or items of an insignificant monetary value.

Section D – Record in Minutes

The official SHA minutes shall record any conflict of interest and any vote regarding a conflict on interest and the details of any gifts accepted.

Article X:  Amendments

Section A – Authority

The SHAC bylaws may be amended only upon a motion by a SHAC Member and become effective only after approval of the NISD Board of Trustees.

Section B - Procedure

A proposed bylaw amendment shall be a specific agenda item at a regularly scheduled meeting. At this meeting, the exact text of the proposed amendment must be provided to the SHAC by the person proposing the amendment.  After introduction of the amendment at a meeting, a vote on the proposed amendment shall be held at the next regularly scheduled SHAC meeting. 

Section C – Voting

A quorum is required and two-thirds (2/3) of the Members present must approve the proposed amendment in order for the proposed amendment to be adopted.

Section D - Final Approval

All amendments to the bylaws go into effect only after being approved by the NISD Board of Trustees.