Doing Business with Northside ISD

The District

  • Northside Independent School District is the largest school district in San Antonio, and the fourth largest in the State of Texas. Northside encompasses 355 square miles of urban, suburban and rural portions of Bexar, Medina and Bandera Counties. Northside currently has over 110 campuses and is one of the fastest growing school districts in Texas.

The Law

  • Northside operates as a political subdivision of the State of Texas. As such, it operates under specific legal requirements and local policies for the acquisition of goods and services, the intent of which is to ensure that the best value is obtained for the tax payers who fund the District's operations.
  • Northside ISD is exempt from most state and local taxes.

Contract Methodology

  • All contracts that exceed $50,000 in the aggreate within a one-year period are released for competition among interested vendors using one of several bidding methods authorized by the state. Bid openings are held in public at the location specified in the bid documents.
  • Opened bids are reviewed by the Purchasing Department and the originating department, and a recommendation for award is made based on the criteria established by the State and based on requirements specifically enumerated in the bid documents.
  • Contract awards are made by the Board of Trustees at their monthly meetings, which are held on the fourth Tuesday of each month. Board meetings are held at 5900 Evers Rd., San Antonio, TX 78238.
  • For the  purchase of goods valued between $2,000 and $50,000, the District utilizes quotes received from several vendors. Written, faxed or emailed quotes are preferred.

The Process

  • If you are interested in doing business with Northside, click the Vendor Application link on the Purchasing website and fill in in the appropriate fields. Be sure to check any and all commodities that your company can provide. This information will be used to identify vendors that the District will notify of pending bid solicitations. We recommend adding shawna.palowski@nisd.net and pauline.frisch@nisd.net to your email address book to ensure that bid notifications do not go into your spam folder.
  • Bid invitations are sent to vendors based on the selected commodity from the vendor application. 
  • Bids and proposals which are currently open for participation can be viewed at the Current Bids link on the Purchasing Department's website. This site is updated as bids are released.
  • When you see a bid for a commodity or service that you can provide, download the bid documents directly from the Current Bids section of the Purchasing website. 
  • Make sure that you fill out the bid completely and thoroughly and that you submit your bid on or before the due date and time. Late bids will not be accepted.
  • Contract award information will be available after approval by the Board of Trustees in the Bid Results section of the Purchasing website.
  • In the event that your company is awarded a contract with the District, and you have not done business with the District before, you will be required to submit a Form W-9 and an Electronic Funds Transfer (EFT) authorization form, both of which are available on the Purchasing Department home page. Additionally, vendors who enter or seek to enter into a contract with the District are required to submit Form CIQ regarding conflicts of interest. This form is also available on the Purchasing Department home page.
  • Once the Board of Trustees approves the bids, the awarded vendors will be used to purchase the goods and services on that bid for the duration of the bid (typically one year). Some bids have the option to extend for an additional year or more. 
  • In successive years, you will remain on the Vendor List and be notified by email of the latest bids as long as you acknowledge receipt of the bids by returning them to the Purchasing Department (whether you bid on the contracts or not). If you do not wish to participate in a bid that you receive, clearly write "NO BID" on the cover page of the bid documents and return it to the Purchasing Department.

Cooperative Purchasing

  • Northside's Board of Trustees has authorized participation in the following Cooperative Purchasing organizations: The Local Government Purchasing Cooperative (TASB BuyBoard); State of Texas Department of Information Resources (DIR); The Interlocal Purchasing System - Texas (TIPS/TAPS); Texas Comptroller of Public Accounts (TXMAS); The Texas Cooperative Purchasing Network (TCPN); 2013 Purchasing Cooperative (ESC 13 & 20); National IPA; US Communities